Finance Department (Part 1 of 2)
3. Discussion and Vote: 2018 Fund Balance: Reserve & Assignment Recommendations
CONSENT AGENDA 1. Approval of 9/16/19 Pre-Agenda Meeting Minutes 2. Approval of 9/17/19 City Council Meeting Minutes 3. Approval of 9/3/19 City Council Meeting Minutes 4. Approve Use of Insurance Reserve Resolution #2 5. Approve Budget Amendment - Use of Insurance Reserve #2 6. Approve Budget Amendments - Regular (Increases) 7. Approve Budget Transfers - Regular 8. Approve Payroll 09/20/19 $542,238.64 9. Approve Payroll 09/27/19 $507,195.02 10. Approve Warrant - 2019 19MWSEP2 $62,946.56 11. Approve Warrant - 2019 19OCT1 $752,463.47
MAYOR’S DEPARTMENT 1. Documents for Public Hearing: Zoning Text Amendment for Woodlawn Oval Planned Unit Development (PUD) (aka Wesley Community) 2. Announcement: Henry Street Pilot 3. Appointment: Zoning Board of Appeals 4. Discussion and Vote: Accept Donation from Friends of Recreation - Camp Saradac Scholarship-Field Trip Transportation - $5,275 5. Discussion and Vote: Accept Donation from Friends of Recreation - Jonathan Noonan Dugout Project - $15,430 6. Discussion and Vote: Accept Donation from WGY Christmas Wish - Camp Scholarship - $835.00 7. Discussion and Vote: Authorization for Mayor to Sign Youth Service Project Agreement with the County of Saratoga 8. Discussion and Vote: Approval to Pay Invoice #037037 01 in the Amount $11,402.30 to Winsupply for Weibel Ice Rink Chiller system 9. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Ice Rinks (Ice Rinks Agreement) Template with Regulatory Updates Revised 10. Discussion and Vote: PILOT between the City of Saratoga Springs, Promenade Housing Development Fund Co., and Saratoga Springs Housing Authority 11. Discussion and Vote: Authorization to Waive Building Permit Fees for the Promenade Housing Initiative 12. Discussion and Vote: Authorization for Mayor to Sign Fire Administrative Officers Contract 13. Discussion and Vote: Authorization for Mayor to Sign MOU with the Police Administrative Officers Revised for Health Insurance 14. Set Public Hearing: Amend Capital Budget for Missing Links Sidewalks Project (#1270)
ACCOUNTS DEPARTMENT 1. Discussion and Vote: Accept Grant from NYS Archives Records Management and Authorization for Mayor to Sign All Related Documents 2. Discussion and Vote: Submittal to Voters at the 2020 General Election
Finance Department (Part 2 of 2)
FINANCE DEPARTMENT 1. Set Public Hearing: 2020 Comprehensive Budget 2. Announcement: 2020 Budget Workshops 4. Discussion and Vote: Updated 2019 City Fees - DPW: Small Cell Wireless Right of Way Permit 5. Announcement: 2018 Tax Liens 6. Discussion and Vote: Approval to Pay Invoice without PO to Look TV in the amount of $500 7. Discussion and Vote: Budget Amendment - Payroll 8. Discussion and Vote: Budget Amendment - Use of Fund Balance 9. Discussion and Vote: Budget Transfer - Insurance 10. Discussion and Vote: Budget Transfer - Payroll
PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Approval to Pay Invoice #13047 to W.J. Morris Excavating Inc for Emergency Water Main Break on Hathorn Blvd 2. Discussion and Vote: Authorization for Mayor to Sign Contract with SRI Fire Sprinklers for Fire Suppression Services 3. Discussion and Vote: Authorization for Mayor to Sign Agreement with ATC Group Services LLC for Hazardous Materials Testing & Monitoring Services 4. Discussion and Vote: Water Leak Adjustment 5. Discussion and Vote: Authorization for Mayor to Sign Agreement with Mahoney Notifiers for Fire Alarm Inspection Services 6. Announcement: Household Hazardous Waste Collection Event October 26th 2019 7. Announcement: Saratoga County Resident Tire Recycling Program 8. Discussion and Vote: Authorization for Mayor to Sign Change Order #2 with MLB Construction Services LLC for City Hall Renovation Project General Construction 9. Discussion and Vote: Authorization for Mayor to Sign Change Order #3 with MLB Construction Serviced LLC for City Hall Renovation Project 10. Discussion and Vote: Authorization for Mayor to Sign Change Order # 1 with Collett Mechanical Inc for City Hall Renovation Project HVAC 11. Discussion and Vote: Authorization for Mayor to Sign Change Order # 1 with Collett Mechanical Inc for City Hall Renovation Project Plumbing
PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization to Accept a Donation from the Murrell Foundation for the Mounted Division in the Amount of $1,000 2. Discussion and Vote: Approval to Pay Invoice to American Test Center for Fire Truck Annual Safety Inspection in the amount of $1,120 3. Discussion and Vote: Accept Donation from the New York State Military Museum in the Amount of $100 for space for a Police Promotion Ceremony 4. Discussion and Vote: Authorization for Mayor to Sign Contract with the New York State Military Museum for Police Department Promotion Ceremony 5. Announcement: Thanking the Saratoga Springs Police Department, the Saratoga Springs PBA, and the Recreation Department for the First Annual Bike Rodeo
SUPERVISORS 1. Matthew Veitch 1. Buildings & Grounds Committee Update 2. County Long Range Capital Planning Committee 2. Tara Gaston 1. Upcoming Calendar 2. Election Information 3. Code Blue 4. Energy & Environment Survey ADJOURN
Finance Department (Part 1 of 2)
3. Discussion and Vote: 2018 Fund Balance: Reserve & Assignment Recommendations
CONSENT AGENDA 1. Approval of 9/16/19 Pre-Agenda Meeting Minutes 2. Approval of 9/17/19 City Council Meeting Minutes 3. Approval of 9/3/19 City Council Meeting Minutes 4. Approve Use of Insurance Reserve Resolution #2 5. Approve Budget Amendment - Use of Insurance Reserve #2 6. Approve Budget Amendments - Regular (Increases) 7. Approve Budget Transfers - Regular 8. Approve Payroll 09/20/19 $542,238.64 9. Approve Payroll 09/27/19 $507,195.02 10. Approve Warrant - 2019 19MWSEP2 $62,946.56 11. Approve Warrant - 2019 19OCT1 $752,463.47
MAYOR’S DEPARTMENT 1. Documents for Public Hearing: Zoning Text Amendment for Woodlawn Oval Planned Unit Development (PUD) (aka Wesley Community) 2. Announcement: Henry Street Pilot 3. Appointment: Zoning Board of Appeals 4. Discussion and Vote: Accept Donation from Friends of Recreation - Camp Saradac Scholarship-Field Trip Transportation - $5,275 5. Discussion and Vote: Accept Donation from Friends of Recreation - Jonathan Noonan Dugout Project - $15,430 6. Discussion and Vote: Accept Donation from WGY Christmas Wish - Camp Scholarship - $835.00 7. Discussion and Vote: Authorization for Mayor to Sign Youth Service Project Agreement with the County of Saratoga 8. Discussion and Vote: Approval to Pay Invoice #037037 01 in the Amount $11,402.30 to Winsupply for Weibel Ice Rink Chiller system 9. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Ice Rinks (Ice Rinks Agreement) Template with Regulatory Updates Revised 10. Discussion and Vote: PILOT between the City of Saratoga Springs, Promenade Housing Development Fund Co., and Saratoga Springs Housing Authority 11. Discussion and Vote: Authorization to Waive Building Permit Fees for the Promenade Housing Initiative 12. Discussion and Vote: Authorization for Mayor to Sign Fire Administrative Officers Contract 13. Discussion and Vote: Authorization for Mayor to Sign MOU with the Police Administrative Officers Revised for Health Insurance 14. Set Public Hearing: Amend Capital Budget for Missing Links Sidewalks Project (#1270)
ACCOUNTS DEPARTMENT 1. Discussion and Vote: Accept Grant from NYS Archives Records Management and Authorization for Mayor to Sign All Related Documents 2. Discussion and Vote: Submittal to Voters at the 2020 General Election
Finance Department (Part 2 of 2)
FINANCE DEPARTMENT 1. Set Public Hearing: 2020 Comprehensive Budget 2. Announcement: 2020 Budget Workshops 4. Discussion and Vote: Updated 2019 City Fees - DPW: Small Cell Wireless Right of Way Permit 5. Announcement: 2018 Tax Liens 6. Discussion and Vote: Approval to Pay Invoice without PO to Look TV in the amount of $500 7. Discussion and Vote: Budget Amendment - Payroll 8. Discussion and Vote: Budget Amendment - Use of Fund Balance 9. Discussion and Vote: Budget Transfer - Insurance 10. Discussion and Vote: Budget Transfer - Payroll
PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Approval to Pay Invoice #13047 to W.J. Morris Excavating Inc for Emergency Water Main Break on Hathorn Blvd 2. Discussion and Vote: Authorization for Mayor to Sign Contract with SRI Fire Sprinklers for Fire Suppression Services 3. Discussion and Vote: Authorization for Mayor to Sign Agreement with ATC Group Services LLC for Hazardous Materials Testing & Monitoring Services 4. Discussion and Vote: Water Leak Adjustment 5. Discussion and Vote: Authorization for Mayor to Sign Agreement with Mahoney Notifiers for Fire Alarm Inspection Services 6. Announcement: Household Hazardous Waste Collection Event October 26th 2019 7. Announcement: Saratoga County Resident Tire Recycling Program 8. Discussion and Vote: Authorization for Mayor to Sign Change Order #2 with MLB Construction Services LLC for City Hall Renovation Project General Construction 9. Discussion and Vote: Authorization for Mayor to Sign Change Order #3 with MLB Construction Serviced LLC for City Hall Renovation Project 10. Discussion and Vote: Authorization for Mayor to Sign Change Order # 1 with Collett Mechanical Inc for City Hall Renovation Project HVAC 11. Discussion and Vote: Authorization for Mayor to Sign Change Order # 1 with Collett Mechanical Inc for City Hall Renovation Project Plumbing
PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization to Accept a Donation from the Murrell Foundation for the Mounted Division in the Amount of $1,000 2. Discussion and Vote: Approval to Pay Invoice to American Test Center for Fire Truck Annual Safety Inspection in the amount of $1,120 3. Discussion and Vote: Accept Donation from the New York State Military Museum in the Amount of $100 for space for a Police Promotion Ceremony 4. Discussion and Vote: Authorization for Mayor to Sign Contract with the New York State Military Museum for Police Department Promotion Ceremony 5. Announcement: Thanking the Saratoga Springs Police Department, the Saratoga Springs PBA, and the Recreation Department for the First Annual Bike Rodeo
SUPERVISORS 1. Matthew Veitch 1. Buildings & Grounds Committee Update 2. County Long Range Capital Planning Committee 2. Tara Gaston 1. Upcoming Calendar 2. Election Information 3. Code Blue 4. Energy & Environment Survey ADJOURN